Event Management Tools
Events held in public spaces must be booked and approved by Waitakere City
Council. If you are considering holding an event in any of the public spaces
defined below, then you must book your activity -
by phoning our Customer
Services Bookings Team.
Applications for events must be
received at least 8 weeks prior to the proposed date of the event.
Applications for major events are to be received at least six months prior
to the event.
What is an Event?
The following are considered "events":
- Any gathering of people in a public place
- Activities such as large picnics, festivals, carnivals, sporting
tournaments, market days, exhibitions, rallies
- Street Parades
- Beach bookings – including weddings and funerals
- Activities which are advertised to the public
- Activities which may result in damage to the park
- Activities on sportsfields which differ from the intended use of the
field
- Where structures and/or tents or additional posts etc are to be erected
- Where vehicles need access to the park
What is Public Space?
- Parks and reserves (including sportsfields)
A booking gives the user priority use of the park for their event.
- "Passive" reserves - public green spaces. Eg, suburban street green
spaces, reserves by beaches, etc.
- Beaches – use of a beach for activities or any event which is advertised
to the public must be booked.
- All Piha events must be notified – limited to 2 per month
- Skate parks – are generally available for all to use, but can be booked
for an event where members of the public can participate.
- Public Carparks – approval must be obtained from Waitakere City Council
for partial or full closure of a public carpark.
- Road Closure – road closure approval must be obtained from Waitakere
City Council and NZ Police, and be managed by professional traffic
management services.
Booking Confirmation
Upon receipt of all the required event application documentation, the proposed
event will be assessed and event organisers will be advised if the booking
has been approved, and of the bond requirements (if applicable) and special
conditions.
Fees and Bonds
- An inspection fee of $225 is payable on all park hires in Waitakere City.
- Bonds are generally required for all events. Bonds are charged at a minimum
of $300, dependent on the possible damage that may be made to the park, and
the estimated cost of repair. Bonds must be paid in full at least 7 days
prior to an event.
- A $50 key bond is required upon collection – from the
Civic Reception (key will not
be handed over without the signed form and Personal ID being sighted by
Reception staff).
Weddings and funerals
Weddings and funerals can be booked at any park, beach or reserve. An
event application form must be filled
out.
For a list of popular areas for wedding photographs - go to
parks for wedding photographs.
The following criteria needs to be met:
- the wedding/funeral service only is held on the beach (the
reception/wake must be held elsewhere)
NB: A Health & Safety Plan and proof of Public Liability Insurance is
not required (as stated in the application form).
Community Facilities available for hire
Guidelines for Traffic Management Applications
Note: For the following you will need to have 
Adobe Acrobat Reader
installed on your computer in order to view and print this document. For
help opening PDF files or tips on copying information see Helpful
Tips.
Guidelines for Traffic Management Applications (Size
26K)
Flowchart of all event procedures
Note: For the following you will need to have
Adobe Acrobat Reader
installed on your computer in order to view and print this document. For
help opening PDF files or tips on copying information see Helpful
Tips.
Flowchart of all Event Procedures (Size
30K)
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