Creative Communities Scheme

Purpose of the scheme	How applications are assessed
Funding available	Who assess applications?
How to Apply	Closing date
Who can apply	What to do if successful in gaining funding?
What can be funded	Application Form
What will not be funded	Successful Applicants/Allocated Amounts
Funding Workshops

How to Apply

There are two funding rounds each year. Half the money available will be allocated in each round. Before the first round each year a seminar is held to provide more information about what is available and how to apply.

The following needs to be included with the application.

• A detailed budget that includes all costs and income of the project
• Quotes for all costs included in the grant application
• Documentary evidence of legal status if applying for equipment
• A current statement of income and expenditure, or a balance sheet or a bank statement

Application Form

Fund opens 1 January 2010.

Application Form including Guidelines (Size 917K)

Application closing date

Applications close 5pm Friday 5 March 2010.

What to do, if successful in gaining funding

Notification

A final decision will be made in May 2010. The applicants will be notified by the end of May 2010 in writing on whether they have been successful with the funding or not. The website will also be updated with the results.

Please note the Conditions of Acceptance

• All money must be returned if the project is not started.
• If the project is not completed then, all money not spent from the date the project is stopped must be returned.
• If the project is completed under budget the remainder of the money must be returned.
• All grants need to be drawn by you prior to the completion of the project. Any funds not drawn by this time can not be allocated to you.
• All funds must be spent by the 31 March 2011, if not, then, the remainder of the funds at that date are required to be returned.
• All Guarantees against losses not uplifted within two months of the completion of the project will be retired and not paid out.
• A Certificate of Expenditure and project report form must be completed and signed with all receipts accounting for the full amount of the grant. The certificate must be returned to Waitakere City Council within two months of the completion of the project, or at the latest the 31 May 2011. Failure to do this will require the funding to be returned and future funding will not be granted. The certificate of expenditure will be sent out to all successful applicants with their letter notifying them of the success of their project.
• All recipients of Creative Communities Scheme are required to acknowledge the Creative Communities Scheme in any promotional material for the project. A logo is available should you require it and will be provided on request.

GST status

If you have been successful and you are not GST registered then you will be sent a cheque in the post soon after your letter has arrived.

If your organisation is GST registered, you will need to enclose a Tax Invoice with the total amount of the grant allocated plus the GST component 12.5% (please remember to include your GST number and double check your figures).

Accountability

Once the project/ activity has been completed a Certificate of Expenditure and a Project Report Form must be returned to Council (the forms will be sent out with the letter informing you of the success of your project.

Certificate of Expenditure

A Certificate of Expenditure must be completed and signed with all receipts accounting for the full amount of the grant.

The certificate must be returned to Waitakere City Council within two months of the completion of the project, or at the latest the 30 September 2010.

Failure to do this will require the funding to be returned and future funding will not be granted.

Audits

Applicants must also be prepared to participate in a funding audit of their organisation or project, initiated by Waitakere City Council.

Failure to meet these requirements will jeopardise future chances of receiving funding from the Creative Communities Scheme, or other forms of Council community assistance.

Successful Applicants

Allocated amounts

The Creative Communities New Zealand 2009 round two grants have been allocated by the Creative Communities Committee. Congratulations to all those organisations that have been allocated money and please see the section "What to do if successful". For those organisations that have not received funding you can contact the Creative Communities Scheme Administrator for any further assistance and advice. A letter will be sent out to all organisations that applied informing them officially of the results.